Tips on How to Streamline Your Business

If you are a business owner, you will always be looking for new things and new ways to improve your business. However, sometimes, what needs to be done is a little simplification and upgrading of the tasks you already perform. Perhaps your business is going from strength to strength, and you are finding things a bit overwhelming, and you seem to be wasting a lot of time doing menial tasks. Perhaps some tasks are over complicated and simply no longer make any sense. So, maybe you need to go back to the drawing board. It does not matter what your reason is. Sometimes things just have to be reworked, minimized, and made easier. Streamlining is a great way to build up the efficiency of your business and make yourself more competitive. That’s a great reason in itself to streamline your business. 

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Create a Process Itinerary

You need to go through your business and make a report of all the tasks and processes that are conducted. To help you do this, if you have staff members, get them to help list all the tasks they do and the frequency at which they do them. Once you have a fully comprehensive list, you can begin to analyze the processes and make decisions. Maybe you could start by listing them as must-do, automate, redundant, etc.

Automate

In many businesses, a lot of time is wasted on tasks that can be easily automated. That goes for email sorting, or scheduling appointments, along with a whole range of others. The more you automate tasks, the more time you free up for yourself or for some of your colleagues. People work better when they are challenged a little bit. Boring, monotonous, seemingly pointless tasks are not the greatest thing to get the best out of your employees. Also, the automation of taste is a chance to train your employees on new software. 

Think about New Processes

Once you have the list of processes, there may be scope to merge processes or even create new, more advanced processes. If you want to keep up with the competition your business needs to be adaptable to change. New concepts and processes can be brought in and taught to your team in a way that makes it seem good for business.

Banking

If your business deals with a lot of foreign currency, then it makes sense to get with the times and create a foreign currency account. This is a great modern way to streamline how you deal with customers who pay in for your services or good in a different currency. It has the effect of speeding up this process and allows you to expand globally without a huge problem. 

Upgrade your Computer Systems

When was the last time you invested in your software? If the answer is when you first opened, then it is about time you did some research and found new software. Unless, of course, you opened in the past few years. The likelihood is that as you have grown and expanded the software that was working perfectly fine before is no longer fit for purpose. It is probably a little bit buggy, and it may even suffer from a little data leakage. This is a huge problem and something that means you should upgrade as a matter of urgency. As the years have gone on, business software has improved and been created with more and more features. In some cases, where you currently use two or three systems, nowadays, one system will suffice. You can even find systems that make it easier to do business while you travel. Whatever your business type, there is something out there that is better, easier to navigate, safer, with a better connection to things like the cloud. Just do some research and discover what is out there for your budget.

Make Small Adjustments and Hone the Tasks

No matter what you may think, no process or task is ever perfected. That means that there is a lot of scope to continually improve and make small incremental changes to the existing tasks. By constantly finding things to cut out or making shortcuts, you are refining your systems and processes, which is great for efficiency. While you make these changes ensure you have open lines of communication with the members of your team that use these systems or perform these processes every day. The more feedback you get, the more forewarned you are. That means you are in a great position to make better business decisions to improve the business effectively.

Anne

I'm a mother of 2 who likes to get involved in too much! Besides writing here I started a non-profit, I'm on the PTO board, very active in my community and volunteer in the school. I enjoy music, reading, cooking, traveling and spending time with my family. We just adopted our 3rd cat and love them all!

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Why It’s Important to Set Aside Time for Yourself

 

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As moms, in the everyday hustle and bustle of life, we have a lot to think about and a lot that needs to get done. In order to make sure that everything is done the way it is supposed to be accomplished requires time management and a meticulous schedule. In that scheduling frenzy, we may not put in enough time for ourselves. Self-care is very important and making sure that we are fully taking care of ourselves as much as we are taking care of others is essential not only to our own mental well-being, but to those we are caring for as well. Here are a few ways you can tell yourself to not only take care of your own body and mind, but to schedule the time you need to be able to be alone and feel. It’s worth every moment you spend.

Be Still 

There is a lot to be said for just taking time to hear yourself breathe. This is a luxury that we often deny ourselves because we are so caught up in trying to get everything done for our families that we don’t think we can take the time for these moments. Let it be said that you do deserve it. For all that you do on a daily basis, it is essential for you to be able to take this time to set yourself and ground yourself so that you can be at your highest potential for your family and for all that you have to accomplish. 

Get up a little bit early in the morning and give yourself 20-30 minutes to breathe, to sit, and to feel. It will make a huge difference for you and it may even put you in a better mood, which will be to the benefit of everyone. 

Treat Yourself

Budgets are tight in order to make sure you have the money necessary to provide for everyone in your family. But remember: you are also a member of that family. Part of that budget has to go to you as well, so set aside a little bit for yourself and treat yourself to whatever it is that you need. Whether you want to get your favorite lunch or go to your favorite store, treating yourself to something every once and awhile is healthy and is very much earned. 

Buy New Clothes

Shorts, shirts, winter coats, dresses, or pants, whatever it is that you are in need of, get it. Tending to your appearance is not superficial or narcissistic, it’s self-care. How you present yourself to the world is important because it allows you to see how well you are taking care of yourself. If your clothes are old and in need of replacement that is a sign that you are not providing for yourself as well as you might be able to. Keeping up with your wardrobe is the same as keeping up with yourself and checking in with yourself to make sure you are feeling happy and feeling that you are making yourself a priority. 

Tend to Your Look

It is so easy to let your hair go to the wayside when you’re a mom. Just put it up or put it in a ponytail and you’re out the door. There are more important things to take care of, but in reality, updating your look is self-care. A lot of moms feel as if they are just not in the market to look good anymore, and that is just not true. All moms deserve to look and feel bright, youthful, and energetic. Take a few minutes out of your day to make sure you are satisfied with how you look. After all, how we look tells the world how we view ourselves. If you look put together, you will feel put together and that is a great energy to express onto the world. 

Set Time Aside for What You Love

Once again, it is the same story with the working mom, there’s just not enough time for myself, and that’s okay. Once again, it is NOT okay. In all of your scheduling, set aside time for what you love to do. It doesn’t matter what it is, throw yourself into your passion. By having something that is uniquely your own will create a perfect balance in your life that will make you feel as if you are in a great spot to be able to take care of your family in a loving and healthy way. 

Anne

I'm a mother of 2 who likes to get involved in too much! Besides writing here I started a non-profit, I'm on the PTO board, very active in my community and volunteer in the school. I enjoy music, reading, cooking, traveling and spending time with my family. We just adopted our 3rd cat and love them all!

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Gym Etiquette Rules

If you’re new to the gym, it can be an intimidating place. You probably have a lot of questions. How long can you stay on one machine? Can you use multiple pieces of equipment at once? Can you ask someone how long they’re going to be?

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To feel more confident at the gym or at group classes, it’s good to know the basic code of conduct for the gym. These are easy things you can do to keep everyone safe and happy. The rules of the gym are the same as the rules of life. Clean up after yourself, share when you need to, and don’t be rude. 

Put everything back where it belongs

This is one of the biggest gym etiquette rules. Don’t leave a trail of equipment behind you. If you use something, put it back, so someone else can use it after you. If you aren’t sure where something goes, ask the gym staff. If you chose a gym with good staff, like Fitness 19, they’ll be happy to help you reset. 

Don’t hog the equipment

In busy gyms, the equipment can be in high demand. This is even more true for equipment that there isn’t much of, such as squat racks and bench press racks. If you’re going to squat, then squat. Don’t make people wait for you while you chat to a friend, take selfies in the mirrors, or mess around finding the perfect squatting soundtrack on your Spotify. If there’s no one around, feel free to use what you want, but be willing to share if it gets busy.

Wipe things down after you use them

Always wipe your sweat off of machines, barbells, floor mats and anything else you use, regardless of how much you think you sweated. This is basic gym etiquette and makes the equipment nicer for everyone else to use.

Respect personal space

Gyms get busy, especially during the first few months of the year. However, you should still make an effort to respect everyone’s personal space. It can be awkward to exercise in close proximity with a stranger, and it can actually be dangerous, especially if you’re dropping weights.

Be flexible about your routine if the gym is crowded

Be prepared to change up your plans. If you wanted to squat first, but someone is using the squat rack, don’t hover close by putting them off. Instead, modify your routine. You’ll save time, not make anyone feel awkward, and can give yourself a new challenge by mixing up your routine. 

You can always ask people how much longer they will be using the piece of equipment they want. If they say five minutes, then you could o some warmup moves and wait. If they say 30 minutes, don’t waste your time and do something else first.  

Try to avoid using two pieces of equipment that are far away from each other. Supersets and circuits are effective but don’t choose pieces that are on opposite ends of the gym. It’s incredibly annoying for someone else to spend time setting up a piece of workout equipment, only to have you run from across the gym and say you were using it. 

Anne

I'm a mother of 2 who likes to get involved in too much! Besides writing here I started a non-profit, I'm on the PTO board, very active in my community and volunteer in the school. I enjoy music, reading, cooking, traveling and spending time with my family. We just adopted our 3rd cat and love them all!

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